Now Hiring: Accounting Assistant / AP & AR
Location: Odessa, Texas
- This position is responsible for supporting daily accounting operations with a primary focus on Accounts Payable (AP) and Accounts Receivable (AR) processes.
- The ideal candidate is organized, analytical, and committed to maintaining the accuracy and integrity of financial records while delivering exceptional internal and external customer service.
- This is an excellent opportunity for an accounting professional who thrives in a fast-paced environment and wants to contribute to the financial success of a dynamic organization.
Key Responsibilities but not limited to:
Accounts Payable (AP)
- Process, verify, and enter vendor invoices accurately and timely.
- Match invoices to purchase orders and support documentation.
- Prepare weekly check runs, ACH payments, and wire transfers.
- Reconcile vendor statements and resolve discrepancies promptly.
- Maintain vendor records and ensure proper filing of financial documents.
- Communicate professionally with vendors regarding invoices, payments, and account inquiries.
Accounts Receivable (AR)
- Generate and distribute customer invoices accurately and on schedule.
- Process incoming payments and apply receipts to customer accounts.
- Monitor customer balance and aging reports.
- Contact customers regarding outstanding invoices and assist with collections efforts.
- Investigate and resolve billing issues and account discrepancies.
- Assist with month-end AR reporting and account reconciliations.
General Accounting Duties
- Assist with monthly bank reconciliations and general ledger account reconciliations.
- Prepare journal entries and support month-end and year-end closing processes.
- Maintain accurate and organized financial records and documentation.
- Generate financial reports, spreadsheets, and account analyses as requested.
- Assist with audits, compliance reviews, and special accounting projects.
- Support payroll activities as needed.
- Respond professionally to internal and external inquiries.
- Perform administrative duties supporting the accounting and finance department.
Qualifications Required:
- Associate’s Degree in Accounting, Finance, Business Administration, or related field.
- Minimum of 2 years of experience in Accounts Payable, Accounts Receivable, bookkeeping, or general accounting.
- Strong working knowledge of accounting procedures and financial principles.
- Proficiency with Microsoft Excel, Word, and Outlook.
- Experience with accounting software such as QuickBooks, Sage, Microsoft Dynamics, or similar ERP systems.
- Excellent attention to detail with a high level of accuracy.
- Strong organizational and time-management skills.
- Ability to prioritize multiple tasks and meet deadlines.
- Effective verbal and written communication skills.
- Ability to maintain confidentiality and exercise sound judgment.
- Strong customer service and problem-solving abilities.
Qualifications Preferred:
- Experience with ERP systems and automated accounting processes.
- Knowledge of Generally Accepted Accounting Principles (GAAP).
- Payroll processing experience.
- Experience in manufacturing, construction, industrial, or service-related industries.
