Human Resources & Accounts Payable
Job Description
This position will be the Human Resources Manager and Accounts Payable reporting to the Chief Financial Officer (CFO). This position will require an individual that has experience in all areas of Human Resources and Accounts Payable.
- Human Resources
- Recruiting new hires
- Job Descriptions
- New Hire/Onboarding packets
- Set up new hires with required needs (fuel pins; email; American Express cards)
- Organize and maintain employee files
- Administering Payroll for bi-weekly and semi-monthly employees
- Insurance Enrollments, changes and cancellations
- Annual Open Enrollments
- Administer Benefits Programs
- Supervisor/Employee Conflicts
- Claims – Worker’s Comp; Unemployment; EEOC; OSHA
- Accounts Payable
- Entering payables and coding into property class codes
- Company Expense Reports – American Express
- Reconcile Vendor Statements
- Maintain Accounts Payable files
- Maintaining W9’s on all vendors
- Year End Reporting – 1099’s to applicable vendors
- Reporting
- Skills must include proficient in Excel, Word and Power Point
- Assist CFO in reports, recommendations or any other assistance needed.
Any other duties as they arrive and are seen applicable to this position.
Competencies:
- Oil & Gas related office experience a plus
- Computer knowledge - Proficient utilizing MS Windows & Microsoft Office environment
- Must be able to type 60-70 WPM.
- Strong initiative and self-starter
- Demonstrated knowledge of modern office procedures, methods, and practices
- Proficiency in business communication
- Demonstrated knowledge of filing and record keeping procedures
- Ability to handle multiple tasks simultaneously
- Strong organizational skills
- Attention to detail to accurately coordinate logistics, prepare/edit reports, and respond fully to requests
- Planning, prioritization of work, and organizational skills to ensure all administrative duties are completed
- High personal credibility and ethical standards to maintain confidentiality of sensitive information
- High dependability and concern for others to ensure needs of others are met
- Advanced communication skills (verbal and written) including proficiencies with spelling, grammar, and punctuation.
- Ability to keep neat and accurate records
- Ability to read, write and speak in English.
- Must have the ability to maintain composure under pressure.
- Understanding of Importance of Safe Work Practices
Qualifications:
- Experience in running a small office and handling most tasks are a plus
- Experience in Human Resources a must
- One (1) or more years administrative experience required.
- High school diploma or GED equivalent required; Business or related degree preferred.
- Proficiency with Microsoft Office Suite
- Proficiency with QuickBooks Enterprises Desktop – Manufacturing & Wholesale
- Ability to create/manage detailed and complex reports and spreadsheets, correspondence
- Ability to work effectively in a team environment as well as by self without direct supervision
