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Receiving & Gate Coordinator Assistant

Midland, TX 79706

Industry: Admin Job Number: 55445417

Job Description

Job Title: Receiving & Gate Coordinator Assistant
Position Summary:
We are seeking a Receiving Coordinator Assistant / Yard & Gate Coordinator to support daily receiving operations and manage gate access at our pipe yard. This role is responsible for verifying shipments, handling documentation, coordinating yard activity, and ensuring all personnel and drivers are properly checked in and following safety protocols.
Key Responsibilities:
  • Verify incoming materials against POs, BOLs, and MTRs
  • Collect and review BOLs for inbound and outbound shipments (truck and rail)
  • Create receiving reports and update inventory systems
  • Retrieve BOLs and complete receiving documentation for rail shipments
  • Track daily metrics related to receiving and railcar unloading
  • Operate from the guard shack, checking in all personnel, visitors, and drivers using internal systems (SharePoint)
  • Verify driver appointments, pickups, and deliveries across multiple systems
  • Direct drivers and visitors safely within the yard and communicate arrivals to appropriate teams
  • Coordinate with yard crews on unloading, staging, and loading activities
  • Enforce safety procedures and site access protocols
  • Work closely with third-party personnel, including Allied Security, to ensure SOP compliance
Qualifications:
  • Strong attention to detail and organizational skills
  • Ability to multitask in a fast-paced environment
  • Basic knowledge of shipping/receiving documents (POs, BOLs, MTRs preferred)
  • Comfortable using computer systems and data entry tools
  • Strong communication skills and a safety-first mindset
  • Experience in logistics, yard operations, or gate coordination preferred
Work Environment:
  • Split between office and guard shack.


 

Meet Your Recruiter

Genevieve Ramirez
Staffing Coordinator - Odessa

Genevieve began with Energi Personnel in 2018, quickly learning the industry as a staffing coordinator. She is a fast learner and always willing to learn new skills. Genevieve is bilingual, which makes her a great asset to the industry and to diverse ethnicities. She enjoys the daily challenges of helping companies with their unique staffing needs. She creates a great customer service relationship with not only the client but the candidate as well.

Out of the office, she enjoys spending quality time with her husband, teenage daughter and her baby son. Time spent with God and family is what she values the most. She also enjoys watching her favorite football team and making every moment last a lifetime.

Fun Facts:

Favorite movies: Selena, Grease, Bone Collector, and Set It Off

Favorite singer/song: Khalid – Suncity

My favorite superhero is: Superman 

Idea to make the world a better place: Instruct your child from youth to love and be kind to EVERYONE and spread Love! 

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About Midland, TX

Ready to embark on a career journey in the vibrant heart of West Texas? Explore exciting job opportunities in and around Midland, Texas today! Known for its rich history, thriving economy, and warm Southern hospitality, Midland offers an unmatched combination of charm and growth potential for job seekers. Imagine strolling through the renowned Permian Basin Petroleum Museum, enjoying a night out at the Wagner Noël Performing Arts Center, or savoring some authentic Tex-Mex cuisine at a local favorite like Wall Street Bar & Grill. With a burgeoning arts scene, recreational hotspots like the stunning I-20 Wildlife Preserve, and access to major employers in the energy sector, Midland is the ideal place to launch or advance your career. Discover your next career opportunity in this dynamic region and embrace all that Midland, Texas has to offer!