Well Established Client In Midland, Tx is seeking a:
Receiving Coordinator
Position Purpose
The Receiving Coordinator ensures accurate, efficient, and safe processing of all inbound materials. This position maintains traceability, organizes receiving workflows, and supports operational productivity across the pipe yard.
Essential Duties & Responsibilities
Receiving, Verification & Inspection
- Coordinate inbound truck arrivals and assign unload locations
- Verify materials against purchase orders and shipping documents
- Confirm quantities, pipe sizes, grades, heat numbers, and coatings
- Report visual inspections for damage, defects, or nonconformances
- Immediately report discrepancies to Inventory, QC, and Management
Documentation & Inventory Accuracy
- Prepare accurate receiving reports
- Upload data into ERP or yard management systems
- Ensure all MTRs, BOLs, packing lists, and receiving documents are complete
- Tag or label documents to maintain full traceability
- Support inventory cycle counts and corrections
Coordination With Yard Crew
- Communicate unloading instructions to forklift, loader, or crane operators
- Manage traffic flow and ensure safe truck movements
- Store pipe for QC, storage, or outbound orders
- Assist in maintaining a clean, organized receiving area
Safety & Compliance
- Enforce PPE rules and yard safety protocols
- Stop unsafe unloading or rigging activity
- Comply with API, customer, and internal quality standards
- Segregate nonconforming materials
Customer & Vendor Interaction
- Check in drivers and validate paperwork
- Resolve shipping discrepancies professionally
- Provide updates to dispatch, inventory, or management
Qualifications
- 2+ year’s experience in a pipe yard, manufacturing, or warehouse environment (preferred)
- Understanding of pipe terminology (OD, wall thickness, grade, heat #, joints), (preferred)
- Ability to read BOLs, packing lists, and MTRs (preferred)
- Proficiency with email, Excel, scanners, ERP systems
- Strong organizational and multitasking abilities
- Effective communication skills with crews and drivers
- Strong attention to detail with commitment to accuracy and quality
- Skilled in coordinating and communicating with external teams and partners to support smooth operations and customer satisfaction
Physical Requirements
- Lift up to 50 lbs. occasionally
Key Competencies
- Attention to Detail
- Accuracy
- Safety Mindset
- Communication
- Time Management
- Reliability / Dependability
- Problem Solving
- Workload management and Concentration
- Data Checking
- Verbal Skills
